Bundr B.V. and its affiliates (collectively, “Bundr”) are committed to protecting your privacy and complying with applicable data protection laws. This Privacy Policy outlines how Bundr collects, uses, discloses, and safeguards information about you. We also describe the choices you have about your information.

1. What information do we collect?

We connect information about you as reasonably necessary for the following activities.

Using our services

We collect the following information when you use our Services:

Account information:

• Your contact and profile information including your name, email address, organization name, and address; your preferences such as language, time zone, and the types of communication you would like to receive from us; and image (if you choose to provide this).
• Billing and other payment information, including payment method details, such as your credit card number.
• The Services you have acquired from us, including the number of Orders, and transaction information related to the Services.

Content:

• Your social profile information for Social Networks you choose to connect to the Services. For example, your Facebook profile information may include your Facebook username and profile image.
• A specific location such as a business location, or Ad Distribution location.
• Your posts, images, advertising, and other material you curate on and upload to the Services; and information that is collected from the Social Networks that you choose to connect to, and which is displayed on our Services.
• Content that you may send and receive through Social Networks may contain personal information that Bundr does not directly collect or process. This may include information such as: names, photos, age, gender, geographic location, opinions, preferences, and phone numbers.

Logs, usage, and support data

• Log data, which may include your IP address, the address of the web page you visited before using the Services, your browser type and settings, your device information (such as make, model and OS), the date and time when you used the Services, information about your browser configuration, language preferences, unique identifiers, and cookies.
• Usage data and analytics, which may include the frequency or login, and the different types of activity undertaken by users.
• General location information, such as IP address and the region in which you are located when you are logging in and using the Services.
• Customer support questions, issues, and general feedback that you choose to provide.

Surveys, events, and marketing information

If you choose to participate in our surveys, contests, events (such as webinars and in-person events), or those in which we are affiliated, or request information from us about our Services, we may collect information about you related to the survey, contest , or event; your contact information, such as your name, email address, telephone number, organization name and address; and general information about your organization that you choose to provide.

We may also use service providers to obtain additional business-related information about your company such as the organization’s legal name, size, and publicly available revenue, to assist us in offering services that are appropriate to your organization’s needs.

In addition, we may collect information on email open and click rates, including whether individuals clicked on links, and which web pages are visited after opening the email.

Browsing our websites

When you browse our websites, we collect information about you as described below, some of which is collected automatically:

• When you use automated chat functionality (chatbots) to make an inquiry or other request, we may collect information about you such as your name and email address, your specific request, and information related to your use of our Services.
• Bundr and our authorized service providers use cookies and other similar tracking technologies including software tokens.
• Aggregated website usage data including from analysis data (such as time taken to complete the form), engagement rate, session replay, and mouse movements.

2. How do we use your information?

We use your information for the purposes described below:

Providing and securing our Services

• We need to identify and authenticate our users to ensure, for example, that only those authorized users are able to use the Services for their organization, and to make changes to their accounts.
• We use information that you provide when registering your account, process payments, contact you regarding the Services, and manage your account.
• We use your contact information and information related to your request to respond to your inquires, manage our contract with your, respond to your questions and request, and send you updates and information about the Services.
• Where you have chosen to share your specific location information, we use this information to provide location-based features, such as advertising around your business locations, and to use any functionality that relies on location information.
• We analyze usage information, your feedback, support queries, and survey responses to help us understand and make improvements to our Services.

Communication with you

We use your contact information where appropriate to send you information about our Services, events, marketing communications (consistent with your preferences). We also use email statistics, such as open rates, to assess the effectiveness of, and to make improvements to our communications.

Improving our websites and applications

We use information about you to help us understand usage patterns and other activities on our websites and applications so that we can diagnose problems and make improvements, including enhancing usability and security.

3. What are your rights regarding the information about you?

Services information

When using our Services, you may access, update, or correct most of your Account information by logging in to your account to edit your profile or organization record.

If you have requests that cannot be carried out by logging in to you account, such as accessing additional information or deleting information about you, please email our privacy team. Please note that we may need to retain certain information about you for as long as you maintain an account for our Services, to provide you with our Services, for records keeping purposes, for payment processing, to comply with our legal and regulatory obligations, to resolve disputes, or to enforce the applicable user agreement or other agreement in place between you (or your organization) and Bundr.

If you have authorized us to access your Social Network account, you may revoke the access at any time by following the instructions here.

4. Who has access to your information?

Bundr does not rent or sell your information or order insights. We restrict access to your information to authorized employees and we do not share your information with third parties except in the circumstances explained below.

Employees and Authorized Contractors

Our employees and authorized contractors may need to access information about you when they require this to perform their job. For example, a customer support representative would need access to your account to validate your identity and respond to your question or request; our email communications team would need access to your contact information to ensure this information is sent correctly and any unsubscribe requests are properly managed; and our security staff would need to review information to investigate attempted denial of service attacks, fraudulent account activity, or other attempts to compromise the Services.

All our employees and contractors are required to agree to maintain the confidentiality and protect the privacy of your information.

Service providers, Authorized Resellers, and Partners

We will share limited information about you to authorized service providers we use for marketing services, communicating with your, managing our customer database, the provision of professional services, and providing and managing the Services (including hosting data centers, securing our services, and payment processing).

We limit the number or service providers who are permitted to process you Content for the purpose of assisting us in delivering the Services. We refer to these service providers as “sub-processors” and they are listed on this page.

Where you have purchased a service from an authorized reseller or partner, we may provide information about you to (and may receive information about you from) the reseller or partner as necessary to support your use of the service you purchased.

When sharing your information with any of these providers, resellers, and partners, we ensure they agree to obligations consistent with this Privacy Policy and other appropriate confidentiality and security measure, and only use your information to carry out the Services and your requests.

Social Networks and Third-Party Services

Where you are using our Services and have chosen to connect your Social Networks to the Services, or if you authorize a Third-Party Service to access your account, you are agreeing to provide information about you to the Social Networks and the Third-Party Services under their respective terms and privacy policies. For example, if you choose to connect your Facebook account to the Services, this connection uses Facebooks API services and the Facebook Privacy Policy located at https://www.facebook.com/privacy/explanation will apply to you.

Customer organizations

Where your employer or an entity has purchased Services on your behalf, we may disclose information about you such as your name and email address, and some usage information including whether a user has logged in to the Service, frequency of login, and time spent using the Services to assist your employer or the entity in managing its use and maximizing the value of the Services.

Successor Entities

If we are acquired by or merge with another entity (in which case we will require such entity to assume our obligations under this privacy policy), if we are involved in a bankruptcy, or if the ownership or control of all part of our Services or their asset changes, information about you will be transferred to such entities.

Law Enforcement, Government Agencies, and Professional Advisors

We may need to disclose information about you where we believe that it is reasonably necessary to comply with a law or regulation, or if we are otherwise legally required to do so, such as in response to a court order or legal process, or to establish, protect, or exercise our legal rights or to defend legal claims or demands.

In addition, we may be required to disclose information about you if we believe it is necessary to investigate, prevent, or take action: (a) against illegal activities, fraud, situations involving potential threats to our rights or property (or the rights or property of those who use our Services), or to protect the personal safety of any person; or (b) regarding situations that involve the security or our Services infrastructure, or the Internet in general (such as voluminous spamming, or denial of service attacks).

5. What international data transfers occur at Bundr?

Under the General Data Protection Regulation (GDRP) and other data protection laws, information about you may only be transferred from your region to other regions if certain requirements are met. For instance, under the GDRP, information about you may be transferred from the European Economic Area (EEA) to outside the EEA if adequate data protections are in place.

Bundr also uses third-party service providers, such as managed hosting providers, credit card processors, and technology partners to provide the software, networking, infrastructure, and other services required to operate the Services. These third-party providers may process or store personal data on servers outside of the EEA. We rely on adequacy, the service provider’s registration in the EU-US Privacy Shield and/or standard contractual clauses to ensure that information about you is lawfully transferred under EU law.

The third-party service providers we use to help deliver the Services and which process your Content are referred to as “sub-processors” and are listed on this page.

By its nature, social media data can be shared with people all around the globe. The Social Networks and Third-Party Services that you choose to integrate with our Services may collect, store, and process your information from various location around the world according to their own terms and privacy policies.

6. How do we safeguard your information?

Bundr maintains industry standard security safeguards to protect your information. This includes ensuring our employees receive appropriate security and privacy training and guidance, so they are aware of the measures they need to implement to protect your information.

Access controls are in place to limit access to your information to those who need it to perform their jobs. For example, information about you may be provided to our customer support specialists to help you with your requests. Individuals who are permitted to handle your information must adhere to confidentiality obligations.

We encrypt data to ensure that your information is kept private. We undertake vendor security and privacy reviews to ensure that vendors follow our stringent requirements to safeguard your information, and we also enter into data protection agreements with our vendors. All payment information is fully encrypted and handled only by PCI certified organizations.

7. How long do we retain your information?

We generally retain your personal data as long as you keep your account open or as needed to provide you Services. This includes data you or others provided us, and data generated or inferred from your use of our Services. In some cases, we choose to retain certain information (e.g., insights about or Services use) in a depersonalized or aggregated form.

Aggregated data is used by Bundr for analytics, product improvement, and troubleshooting purposes. In some cases, Content may continue to exist on the Social Networks even after you or we delete it from our Services, and you will need to contact the relevant Social Network directly if you want it to remove this Content.

We retain your information only as long as required to provide the Services requested by you, for record keeping purposes, to comply with our legal obligations, resolve disputes, and enforce the terms of the Services.

After it is no longer necessary for us to retain information about you, we will dispose of it in a secure manner or anonymize the information.

8. Bundr’s roles under the GDPR and UK data protection laws

Depending on the situation and the type of data involved, Bundr may act as a data controller or a data processor.

Bundr as a data controller

Bundr acts as a data controller when we are:

• Collecting information from you to set up and administer your Bundr account (for example, Account information such as your name and email address);
• Monitoring usage information on our website;
• Managing your contact and other related information to send marketing, Services, and other communication to you;
• Responding to a support or general inquiry

Legal bases for processing when Bundr is a data controller

The legal bases for processing information about you include:

• Your consent (for example, when you have provided your information to activate your Account or for a webinar). Where we rely on your consent to process personal data, you have the right to withdraw your consent at any time.
• It is necessary to perform a contract (for example, we may need your information to fulfill our obligation of proving Services to you under the terms relevant to the Services you have acquired).
• Legitimate interest (for example, to provide and maintain the Services to you, to maintain the security of the Services, and to attract new customer to maintain demand for the Services, all of which are described in the “How do we use your information?” section above).
• In some cases, we may have a legal obligation to process your personal data to comply with relevant laws (for example, processing tax information to comply with relevant tax legislation).

Your rights when Bundr is a data controller

Where Bundr is acting as a data controller, we have outlined certain rights in the section “What are your rights regarding the information about you?”.

In addition, you may have the following rights:

• Right to object to processing: you may request that Bundr stops processing information about you (for example, to stop sending you marketing communications).
• Right to restrict processing: you may request that we restrict processing about you (for example. Where you believe that this information is inaccurate).
• Right to data portability: you may request that we provide you with information Bundr has about you in a structured, machine-readable, and commonly used format, and you may request that we transfer this information to another data controller.

If you would like assistance on any of the above requests, please email our Privacy team with details of your request so that we may consider how we can help you.

Bundr as a data processor

When you are using our Services and making decisions about the personal data that is being processed in the Services (including selecting the Social Network accounts you wish to connect to the Services, or uploading and using Content), you are acting as a data controller and Bundr is acting as a data processor.

There are certain obligations under the GDPR that you have as a data controller, including being responsible for managing Content on the Services. As a data processor, Bundr will only access and process Content to provide you with the Services in accordance with your instructions (which you provide though the Services), the User Agreement, Social Network’s terms, and applicable laws. As part of delivering the Services, we may process Content to further improve the Services, such as enhancing usability and developing new features.

If you, as a data controller, require Bundr to agree to data protection requirements under Article 28, GDPR, or under UK data protection laws, Bundr makes available a data processing addendum that meets these requirements. Please email your customer details (organization name) with your request to our team Privacy here.

If you are using the Services as an authorized user of a Bundr customer (whether that customer is your employer, another organization, or an individual), that customer determines its own policies (if any) regarding storage, access, modification, deletion, sharing, and retention of personal information and Content, which may apply to your use of the Services. Please check with that customer about the policies and settings it has in place.

9. Changes to this Privacy Policy

We may make changes to this privacy policy at any time to reflect updates to our Services, applicable laws, and other factors. We will include a prominent notice on this website and/or our Services if we make any material changes, but we encourage you to stay informed by reviewing this policy periodically.

10. How to contact us

If you have any questions, concerns, or feedback, please email our Privacy team and Privacy Officer/Data Protection Officer; or send a letter to:

Bundr B.V.
Attn: Legal Dept. (Privacy Policy and User Agreement)
Herengracht 449A
1017 BR, Amsterdam
The Netherlands

If we are unable to resolve your concerns, you also have the right to contact your local data protection authority.